
Let’s use the example of switching cable/phone companies as an illustration of what to not do and what to do when a customer wants to cancel your service. (This is based on my recent experiences.)
Like many unsatisfied customers, I went searching for a new service provider and scheduled the installation. To ensure I wouldn’t experience any disruption in internet, phone, and cable service, I had
Time Warner cable install my new services before I canceled the existing ones.
Then, at the end of the new service installation day, I went to
ATT.com to figure out how to cancel with them. When I initially signed up for 3 services from them, I only had to dial one phone number and they did it all. To cancel, it takes 3 separate calls.
It’s too bad that nearly all companies force cancellation to be routed through phone customer service instead allowing online self-service. Most online customer service FAQs don’t even mention how to cancel. At least AT&T mentioned how to do it and listed the right phone lines to call.
Depending on your audience demographics, you may find customers willing to navigate self-service online. I’m always more than happy to help myself (which is cost efficient for the company) and get on with my life.
From a customer viewpoint, when the cancellation process is as frustrating as the service, negative word of mouth will just continue.
On the other side of the fence: from a (customer-friendly) company viewpoint, helping customers leave without a struggle isn’t a bad thing. Yes, you lose the opportunity for a last ditch effort to ‘save’ the customer, but when someone gets to the point of cancellation it is rare to save those folks and it can just make them more mad. (Also, some people will call and cancel due to the cost or other financial reasons, and they don’t want to feel embarrassed to have to state the reason they are leaving to a live customer service agent).
It was too late for AT&T to ‘save’ me as a customer even weeks before I switched as they had already sent out two engineers to try and fix my intermittent internet connection with no success – and no follow-up or follow through. One engineer left his card and said to call if there were further problems but he didn’t respond to our message about the persistent problem. (I did get a tweet from an agent right before I switched services -- it was too late then.) When I finally called AT&T, I was already using their competitor’s services.
This is an example to illustrate that at the point of cancellation, don’t fight customers, just thank them for staying as long as they did and, if you like, you can say you’d like the chance to service them again in the future. Leave things on a positive note – it will help on all fronts.
Labels: ATT, cancel service, customer experience, customer strategy, Time Warner Cable, web self service, word of mouht